Re: Cheques

On 20 Aug, 14:08, "Dave" <dave.barwic...@xxxxxxxxxxxxxxxx> wrote:
"rr" <rr198...@xxxxxxxxxxx> wrote in message

news:1187613768.115476.196290@xxxxxxxxxxxxxxxxxxxxxxxxxxxxxx



te:

but technically you cannot get the money up
front to put into your account then pay by card.

Why not?

Depending how you read POR Rule 3.50 part d "Under no circumstances must
any
monies received by a Section or supporter on behalf of the Group be paid
into a private bank account."

That means it cannot go straight into a personal account and as
monies received has to be paid into group etc accounted for within
the group accounts etc
It does not prevent moneys being expensed from the group account -
going into a personal account as long as there is a clear audit trail.
That is what will happen after an expense is authorised

I agree that this is the case. Something needs to be bought, it is agreed
along with the cost (or approximate), money is forwarded to the purchaser
who makes the purchase and gets a reciept and hands any overpayment back. In
most cases that will work and hopefully the purchaser doesn't do a runner
with the cash (has been known but rare I think).

There is always some risk of someone misusing the cash, Its no as rare
as one may think.
and it could
be equally be an advance and IMO still be within the law subject to
proper documentation.

This may be a little different as you have no hard and fast authorisation
other than a necessity. For instance you are going on camp and whilst
somethings have been paid for others need to be sorted whilst there. So you
arrange to load £2000 into your bank account so that you can pay the food
bills at the local supermarket who won't take cheques, the local bike hire
place who also won't take a cheque (especially a group cheque that is pre
signed) etc.

This is a bit of a grey area. Obviously if you book and pay for everything
up front then you don't have this problem but that isn't always the case.

As you say a bit of a grey area but I think legal if the treasurer can
show where the money went, if it is spent wisely would be up to the
leader .

A decent auditor will also though up his hands in horror at people
pre-signing blank cheques without any knowledge of what they are going
to be used for or too whom leaving it all to the other person , this
really completly defeats the purpose of 2 signatures although this is
very common practice

As the banks pay scant attention to signatures and probably none what
so ever for sums under £10000, 2 signatures, one , none, the right
ones, it means nothing to them although they make a huge fuss over
setting up the account signatures., this is another very week link.

There is never going to be an 100% safe way and many poor practices
about.

.

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