Re: Hardy plant newsletter OT
- From: Alan <junk_reply@xxxxxxxxxxxx>
- Date: Sat, 31 Dec 2005 12:28:06 +0000
In message <43b64a9a_1@xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx>, Charlie Pridham <charlie.pridham@xxxxxxxxxxx> wrote
One of the many things I seem to have ended up doing is a newsletter for our local hps group, I don't so much mind putting it together but the printing of 150 newsletters in colour on 2 sides of A4 with pictures is a real chore. I am often helped to do the printing but its still a pain, just putting 150 newsletters in envelopes seems to take forever. My question is can we send those of our members who agree, their copy by email in such a way that we only have to send one email to many recipients but that their email addresses will not be revealed to each other? When I have had this sort of thing sent to me it sometimes reveals all the other email addresses and sometimes not, so there is obviously more than one way of doing it!
You put you own address as the main recipient (To field) and the rest go under the BCC (Blind Carbon Copy) list - you may want to put your address at the top of this list as well. It is the blind carbon copy that hides the other names from all the rest of the recipients.
Be aware however that a few ISPs block mass mailing as an anti spam measure. Some ISPs consider 10 or 20 recipients to be a mass mailing.
You could break down the full list into sub-lists to get over these limitations.
It may be worth checking that your ISPs allows you to do what you are considering - some allow this kind of mass mailing (100+ recipients) if you inform them first.
Another option is to set-up a (private) mailing list at
http://groups.yahoo.com/
and get all you recipients to subscribe to it. This could have the advantage of being a two way discussion forum as well as a means of distributing the news letter.
The other thing to consider is the format of the news letter. For instance, you may be compiling the newsletter using the latest version of Microsoft Publisher (substitute any other publishing or word processor program here) and you have no problems reading it on your computer with the same program. If you send it other people and they don't have the same software it may be completely unreadable. Be aware that not everyone uses Microsoft software and/or the same compatible versions of programs. You will have to select a format for the news letter that is acceptable for all your recipients. A common format such as .pdf or html may be acceptable but consider that some formats may be blocked by some ISP's anti spam/virus filters before they reach the recipients inbox.
There are some other pitfalls if you don't get things correct. Many publishing or word processor bloatware programs are notorious for producing very large output files, especially when embedding pictures. If you send out a newsletter that is, say, 40Mbytes in size you are going to seriously annoy many of your recipients. Some ISPs only give their customers a limited size of inbox. Your newsletter is going to fill it up and hence all their other email will get returned or disappear down a large black hole. You may have a broadband connection and the newsletter takes you a few minutes to upload but some of your recipients may be on dial-up and it will take them hours to download (perhaps costing them 1p to 5p per minute)
The best bet is to set up a web site, upload the newsletter to that and then email your subscribers to say where it is and when it has been updated.
--
Alan
news2005 {at} amac {dot} f2s {dot} com
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- Hardy plant newsletter OT
- From: Charlie Pridham
- Hardy plant newsletter OT
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